AI Auto Responder for HVAC Companies
When the first heat wave hits, the leads flood in exactly when every tech is on a roof and the office phone won't stop. LeadWinner answers each Yelp and Thumbtack lead in seconds, asks the qualifying questions, and leaves your team a warm, sorted inbox.
Replies in ~10 seconds on Yelp, ~20 on Thumbtack, ~30 on Google LSA · $2.99 per lead · pay nothing when no leads come
LeadWinner is an AI auto responder for HVAC company owners: it answers Yelp and Thumbtack message leads in about 10–20 seconds with a reply built from the customer's actual request — like “AC stopped cooling and it's 85 inside. 1,800 sq ft house — how soon can you get here?” — asks qualifying questions, follows up automatically, and can ring your phone to bridge the customer live. Pricing is $2.99 per lead, $0 on weeks with no leads.
Trusted by 800+ service businesses across the US
Why HVAC Companies Lose Leads
The surge comes when you're busiest
AC leads spike in the exact weeks your crews are maxed out. Nobody has time to babysit the Yelp inbox in July — and that's when every unanswered lead is a competitor's install.
HVAC quotes need real details
Tonnage, square footage, repair vs replace, when they want it done. Collecting that by hand takes a conversation you don't have time for; skipping it wastes a truck roll.
After-hours leads book elsewhere by morning
A no-cool call at 8pm in August is an emergency to that homeowner. If your first reply lands at 8am, they booked someone else last night.
Example
What the First Reply Looks Like
The AI answers from your instructions — services, prices, availability — so it says what you'd say, just in seconds.
Customer · new lead
LeadWinner AI · example reply, seconds later
Illustrative example — every real reply is generated fresh from the customer's message and your business profile.
“We run 4 trucks and nobody has time to babysit the Yelp inbox in summer. It answers in seconds and asks the right questions — tonnage, square footage, when they want the install. The office just picks up the qualified ones in the morning. Took me a couple tries to get the wording to sound like us, after that it's been hands off.”
How HVAC Leads Behave Through the Seasons
HVAC lead flow is a tale of two spikes. The first week the thermometer crosses 95, no-cool messages triple overnight; the first real cold snap does the same for no-heat calls. In between sits the shoulder season — fewer leads, but a different breed: planned system replacements, duct repairs, thermostat upgrades, and tune-up shoppers deciding between one visit and a maintenance membership. The right first reply changes with the weather.
Peak-week leads are urgent and vague at the same time. "AC not working, how soon can you come?" tells a dispatcher almost nothing. Is it blowing warm air or nothing at all? Is the outdoor unit running? How old is the system? Two or three of those questions, asked instantly, separate a capacitor swap from a compressor funeral — and decide whether the truck rolls with the right expectation or wastes an afternoon.
Money questions in this trade span an enormous range, and homeowners know it. They ask what a diagnostic visit costs, what refrigerant runs per pound, and what a full 3-ton system lands at installed — often all in the first message. An AI that answers with your actual diagnostic fee and your honest install brackets earns trust that a "we'll call you back" template never does.
The replacement conversation is the quiet giant here. A 16-year-old condenser with a dead compressor is the single most valuable lead an HVAC company gets, and it usually arrives phrased as a repair request. The companies that win those installs are the ones whose first reply opens both doors — repair estimate and replacement option — instead of forcing the homeowner to ask twice.
Simple Process
Set It Up Yourself in 2 Minutes
No developers. No complicated setup. Just connect, customize, and start winning.
Connect Business in 1 Minute
LeadWinner connects via official Yelp, Thumbtack, and Google APIs — just click "Approve" and you're done.
Customize Replies
Answer a few questions to teach the bot how to respond to your customers. Set your tone, services, and hours.
Activate Bot
Turn it on and get 7 days free. No commitment. Watch the leads start converting.
Get More Sales
AI replies faster and smarter than competitors. More conversations, more deals, more profit.
Pricing
Simple, Transparent Pricing
Start free. Pay only for the leads you get.
Pro
For most businesses
First 30 leads/week
After 30 leads/week
Billed weekly. $0 if 0 leads. No commitment. Cancel anytime.
What's included:
- Custom AI messages
- Custom AI follow-ups
- Replies in as little as 10 seconds
- 100% response rate
- Adjust responses based on business hours
- Easy 2-minute setup
- Dashboard with full access to all settings
- SMS & email alerts for qualified leads
- Spots qualified vs. unqualified leads
- Free customer support
- Connect unlimited businesses
- 2-Way calls to connect you with customers
- AI SMS messages to customers
- Free setup assistance if needed
Enterprise & Agencies
For businesses & agencies with 500+ leads/month
Custom per-lead pricing tailored to your volume.
No long-term contracts. Flexible terms.
Everything in Pro, plus:
- Volume-based per-lead discounts
- Priority support
- Personalized onboarding
- Custom AI response tuning
- Priority feature requests
- Dedicated account manager
One extra closed deal pays for hundreds of leads.
At $2.99/lead, a single additional job — a drain cleaning, an AC tune-up, a furniture repair — covers the cost of dozens of AI-handled conversations. You only pay for leads you actually get, and in practice, businesses using LeadWinner close significantly more deals simply because they respond first, 24/7.
FAQ for HVAC Companies
Can the AI ask HVAC-specific qualifying questions?
Yes — you write the instructions once ("ask system age, square footage, repair or replace") and every reply works like a trained dispatcher. Your office opens the morning inbox to qualified conversations instead of raw leads.
We're a multi-truck operation with an office team — does that work?
The whole team can work the same inbox: the AI handles the first touch and follow-ups, your office takes over the qualified ones. The 2-way auto-call can ring whoever is on dispatch.
What happens to the bill in shoulder season?
Pay-per-lead means the cost tracks your season: $2.99 per lead in the July flood, $0 in an October lull. No flat subscription burning money in slow months.
What does it say when a customer asks "repair or replace?"
It gives your honest framing. Many HVAC companies instruct it along the lines of: systems past 12–15 years with a compressor or heat-exchanger failure usually deserve a replacement quote alongside the repair estimate. Either way it books the diagnostic visit — the decision happens with your tech in the room, not in a chat window.
Can it pitch our maintenance plan on tune-up requests?
Yes — if a lead asks for a one-off tune-up and you offer an annual plan, the AI can present the plan price next to the single-visit price. Shoulder-season tune-up leads are exactly where those memberships get sold.
Platform playbooks for hvac companies
How the AI handles your leads on each platform — mechanics, qualifying questions, and example conversations.
Get Started
Stop Losing Leads. Start Today.
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No commitment. Cancel anytime.